Application Overview

The eCMS General Ledger System provides a highly flexible interface which can be easily customized to fit your corporate procedures. Accounting, sales, and cost control activities can all be modified to match your individual reporting requirements.

General Ledger transactions can be viewed online, and traditional financial reports can be produced quickly and accurately. Users can easily define the report format of financial statements, making it simpler to analyze financial conditions and operating performance.

General Ledger Benefits

Journal Entries Made Easy
The General Ledger application allows users to make journal entries with multiple job and labor cost distributions, with general ledger distributions only, as well as with equipment transactions. Journal entries can be dollar based or quantity based for statistical reporting. Recurring entries can be defined and posted monthly, quarterly, or at any user defined time interval. Any journal entry can be set up to be automatically reversed.

Corporate Structure Flexibility
The system supports up to 99,999 entities. Within each entity, a statement can be produced for divisions, departments, profit centers, cost centers, branches, offices, locations or other user-defined groupings. To accommodate a vast range of corporate structures, the General Ledger system affords flexibility in structuring the chart of accounts by using up to 15 digits (broken into up to 5 segments).

Comprehensive Financial Reporting
All financial reports may be run at any time, without the need to do monthly closes. Since all transactions are date sensitive, processing can continue into the next month or year, while retaining the ability to process any financial report in the current or previous time periods.

Reports and inquiries provided by the General Ledger System include:

• Balance Sheet, Income Statements, Cash Flow Statements, and supporting schedules with budget and history comparisons
• The Financial Statement Worksheet (working trial balance)
• A detailed General Ledger Report, audit listing, and inquiry in summary or detail
• Statistical reporting in hours or quantities

Custom Report Formatting
Satisfy user-reporting needs with easy-to-define financial statement formats. General Ledger income statement formats can include work in process accounts to produce a percentage of completion statement. Report formats can also be prepared for completed contract statements, or for reports that analyze overhead departments. Contract Analysis Reports in the job cost system provide information of billings in excess of earnings and vice versa. This eliminates most of the effort required to produce a percentage of completion statement.

Account summarization can be specified at the time of input while still allowing flexibility at report processing time. Financial statements can be selected to include month-to-date, year-to-date, and floating six month periods - all with history and budgeting information. Statements can also be selected to run with either percentage or dollar variance reporting.

Complete Financial Results
Easily analyze changing conditions through variance reporting, which compares current operating results, in percentages and dollars, with budget and prior history. Reports can be analyzed at all operating levels, by company, division, profit center, or department. The budget reporting feature offers maximum flexibility, by providing the ability to enter and maintain up to ninety-nine different budget revisions per year. Users can effortlessly create different budgets based on hypothetical events and then select a scenario at reporting time for financials or inquiries.